Bulgaria

ANSWERS FOLLOWING THE 2nd MEETING BETWEEN LOCAL FACILITATORS & CONSORTIUM (25/07/2023, TUE)

Dear Silvia, Maria and Petya,
I will provide you hereinafter with a summary from the Local Facilitators' meeting with the Consortium.
FINANCIAL ISSUES
Distribution of renumeration (Silvi's questions):
Basically, if the persons implementing the project, have concluded contracts with an organization, based on which they have to pay taxes (данъци), then they have to respect the paragraph in the Grant Agreement where is written "...divided by 215". (I apologize, I don't have copies of your Grant Agreements and this is what I can only mention by memory after the meeting).
If the people implementing the projects are doing a volunteer work, then they have to follow the formula for 47 EUR / day.
The Consortium suggested that you (Pure Air for Green Future) send them translated copies of your civil contracts, so that they can review them and you discuss that issue internally.

Tranches of payment:
In general, each subsequent payment is done after sending the report and after validation and approval of the same.
BUT, normally, project teams can ask for another payment in advance before the reporting period in case they have finished the money, but urgently need more financing in case of an ongoing event or equipment that has to be bought right at that moment or for other reason.
For example, if they have to submit their report in month No.4, they can instead a report in month No.2 and after validation of the same, they can get another advanced payment.
Basically, this is treated as an exception of the rule and the project teams have to try to plan their expenses within the budget and money available.

TECHNICAL ISSUES:
Pure Air for Green Future were mentioned during the meeting as the Consortium is reminding and expecting your report. They also reminded and asked to first upload the report in the dedicated folder and after that send them an informing e-mail about the uploaded report.

REMINDER:
It is very important to keep all kind of documents (both physically and/or digitally) proving the expenditures made upon the project implementation including for travelling and accommodation, except buying of equipment. Any kind of invoices and receipts. Once again -- it is very important for reporting.
For those of you who have contracts and for their travelling a business trip order (командировъчно) has to be issued -- the 40 BGN you are given by the employer as per the Bulgarian legislation for your personal needs and food -- there is no need to keep receipts of spending this amount.

Have a nice day,

Maria